Successes in UK/NHS

Ø In-house scanning: St Helens & Knowsley Teaching Hospitals NHS Trust St Helens & Knowsley Teaching Hospitals NHS Trust started a project in early 2009 to digitise and deliver electronic patient records files to guarantee notes availability, improve the quality of patient care and - of course - save money. Its IT resource - Health Informatics Service - created its own in-house scanning bureau along with CCube Solutions EDRMS. The results are impressive: 1st Trust in the UK to stop using paper records in clinical practice £1.4M annual savings from £1.2M investment 500 doctors and 130 secretaries trained after a staged rollout taking 22 months Over 255,000 medical records digitised (c.92M pages) stopping 7,000 files per week being hand delivered Innovative scan-on-demand model developed - only files needed are actually scanned, resulting in huge cost savings Ø Outsourced scanning: Aintree University Hospital NHS Foundation Trust Aintree University Hospital decided to outsource to an external scanning services provider. Again, CCube Solutions EDRM software was installed and used to deliver the digital records at the point-of-use: 1st Trust to use forms recognition technology to automate the recognition and classification of pre-printed medical forms which make up 95% of medical files £1M annual savings from £1.5M investment Scan-on-demand with a third party - 290,000 patient files digitised 30% space gained in a new £45M building from removing paper records so a £13.5M estate benefit Access required information within 3 mouse clicks! Ø Hybrid model: North Bristol NHS Trust North Bristol NHS Trust approached the whole transition from paper to digital medical records by both setting up its own in-house scanning bureau and working with a third-party outsourcing specialist, to do the back scanning. The in-house bureau is used for day-to-day scanning. Returns from the project have been significant: Ø A scan-on-demand model to digitise patient medical records will save over £1.3M within 4 years Ø EDRMS is an ‘invest to save’ initiative with the system paying for itself based on a reduction in operating costs Outsourced digitisation of over 295,000 active patient records, amounting to c.55M pages In house scanning of day-forward patient records 24/7/365 notes availability for multi-disciplinary clinical teams Project delivered on time and to budget Auditing and information governance improved as medical records are tracked